Terms of participation

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  • General information
    • These General Terms and Conditions apply to participation in an event staged by the Institute for Industrial Information Technology (hereinafter referred to as the “inIT”). Any deviating terms and conditions of participants shall not be valid.

    • The event organiser, the Technische Hochschule Ostwestfalen-Lippe (Ost-westfalen-Lippe University of Applied Sciences) (hereinafter referred to as the “TH OWL”) reserves the right to amend or supplement these regulations. Any amendments or supplements shall become valid upon publishing on this website: https://2023.ieee-indin.org

  • Event registration
    • Binding registration for any event must be completed online via the event website. Effective acceptance of an offer by the participant requires that the participant has completed all required fields on the order screen (each marked with an “*”) and accepted these GTCs. After registration, the partici-pant will receive a confirmation of receipt.

    • The participant will receive a booking confirmation following binding regis-tration. The booking confirmation represents acceptance of the offer to conclude a contract. Only once the booking confirmation is sent by the ser-vice provider Eventmanager Online does the contract to participate in an event come into effect.

  • Services provided by the event organizer
    • The content and schedule of the event are stated in the programme, the ac-companying event description, and the additional services described there-in.

    • With the booking confirmation, the event organiser commits to carry out the event according to the programme, the event description and the addi-tional services described therein.

    • The event organiser reserves the right to change the content of the event in exceptional cases if there is good cause to do so, as long as the basic charac-ter of the event is retained. Good cause includes, in particular, changes due to statutory and/or official requirements applicable to the (external) event site, technically required changes to the content of the event and changes required to personnel, for instance due to illness. Participants shall be in-formed promptly of the change.

    • Travel and overnight lodging are not included in the event, unless services of this type are expressly listed in the event description. Generally, cost for food and drink are included in the event fee. If a participant does not take advantage of some or all of the properly offered services, then they will have no claim to reimbursement of the participation fee.

    • The event language is English.

  • Event cancellation
    • For urgent reasons, the organiser may cancel the event with a reasonable period of notice. This also applies to framework and evening programmes.

    • If the event is cancelled, the event organiser will reimburse the payment made in full within 14 days. Any of the participant’s additional costs will not be reimbursed.

  • Copyright and other rights
    • Presentations and event documents handed out are copyright protected, and are intended only for personal use. Rights of use will only be trans-ferred through express written concession to IEEE. Duplication, distribu-tion, editing or public disclosure of any kind is prohibited, except with the prior written approval of the event organiser.

    • Audio and video recordings and descriptions of the event, as well as the re-sults of the event in whole or in part are not permitted.

  • Participation fee
    • The participation fee listed in the booking confirmation is the final price, and is binding. This of course does not apply to events or parts of events listed as free of charge.

    • Listed prices do not include statutory VAT.

    • Participation fees will be tiered as at every IEEE conference, with so-called “early bird” memberships in the IEEE and/or IES and with student discounts. These tiers will be listed on the conference home page: https://2023.ieee-indin.org in detail. If deviating prices have been agreed under certain conditions in the event description and associated information on partici-pant fees and additional costs, then all required information must be pro-vided truthfully during registration. If the event organiser determines that information was not provided truthfully, it is entitled to request the correct price instead of the initially agreed price. In case of doubt, participants bear the burden of proof for showing their information and the initially agreed price were correct.

  • Payment methods for participation fees
    • The participation fee can be paid only advance via an invoice or via credit card. Payment is payable promptly at the conclusion of the contract. You will receive a commercial invoice from the service provider K.I.T. Group GmbH.

    • In case of payment on invoice, the participation fee must be transferred to the account indicated in the booking confirmation within 14 days. The promptness of the payment is determined based on the date on which the payment is credited to the account of the service provider K.I.T. Group GmbH. Payment on invoice is permitted only if the mailing address and bill-ing address are the same. If the participant does not make payment within 14 days of receiving the invoice, the event organiser can withdraw from the contract. Any fees incurred due to the transfer shall be borne by the partic-ipant.

    • In case of payment by credit card, the participant entitles the service pro-vider K.I.T. Group GmbH to charge the credit card account indicated with the participation fee to be charged on the due date. If payment is denied (for instance because the account indicated in the order does not have suf-ficient funds to cover it), then the participant shall reimburse any damages or expenses incurred due to the denial, and a processing fee in the amount of our costs incurred shall be charged to and payable by the participant.

    • Any costs associated with an unjustified chargeback process shall not be borne by the event organiser, and shall be requested from the participant.

    • In case of a chargeback, the event organiser is entitled to immediately with-draw from the agreement. The participant shall then lose their claim to par-ticipate in the booked event. Any further claims of the event organiser against the participant shall remain unaffected.

  • Right of cancellation
    • Cancellation policy

      Right of cancellation:
      If the participant is a consumer in the sense of Sec. 13 BGB (German Civil Code), then they can revoke their contractual declaration within 14 days in text form (such as via e-mail, letter) without providing grounds. The participant can send an e-mail to do so, with their ticket ID. Participants should use the following contact information to do so:

      Institut für industrielle Informationstechnik - inIT
      Technische Hochschule Ostwestfalen-Lippe
      Campusallee 6
      32657 Lemgo

      e-Mail indin(at)init-owl.de

      The term begins after this policy is received in text form, but not before the con-tract is concluded, and not before the informational obligations of the event or-ganiser are fulfilled according to Art. 246 Sec. 2 in conjunction with Sec. 1 para. 1 and 2 EGBGB as well as the obligations in accordance with Sec. 312g para. 1 clause 1 BGB in conjunction with Art. 246 Sec. 3 EGBGB. Sending the cancellation promptly shall be considered sufficient to meet the cancellation deadline.

      Consequences of cancellation:
      If cancellation is effective, then the services and payments received by both par-ties shall be returned, along with any use obtained (such as interest). If the partic-ipant is not able to return or provide the service received and use (such as any benefits of use), or is able to do so only partially or only in deteriorated condi-tion, then they must compensate the event organiser for this amount. The obliga-tion to reimburse payments must be fulfilled within 30 days. The term begins for the participant upon sending the cancellation declaration, and for the event or-ganiser upon receipt of this declaration.

      End of cancellation policy

    • The right of cancellation shall end prematurely if the event organiser begins providing services before the end of the cancellation period with the ex-press approval of the participant, or if the participant itself initiates the provision of services.

  • Change in registered person
    • A participant who is already registered can name another person as the participant if they are not able to attend. The initially registered participant will then lose the right to take part in the event. It is not possible to change the participant after the start of the booked event or part of the event.

    • A change in the registered participant, with recognition of these GTCs, can be carried out only by naming the other participating individual before the start of the event via e-mail to [email protected] or via fax to +49 5261/702-2409.

  • Liability
    • The event organiser shall be liable for damages resulting from injuries to life, body or health, as well as for damages resulting from intentional or grossly negligent actions on the part of its representatives and/or their agents. The event organiser shall furthermore be liable for damages result-ing from a culpable violation of a significant contractual obligation. A signif-icant contractual obligation is an obligation that must be fulfilled to make proper fulfilment of the contract possible, and which the contractual part-ner should regularly be able to trust will be fulfilled. Liability is restricted to reimbursement of foreseeable and typical damages. Any other claims for damages are excluded.
      The event organiser shall not be liable for ensuring the content of events is correct or up to date/ any claims for reimbursement against third parties, shall, however, be assigned.

    • TH OWL shall not be liable for objects brought to events by the participant, unless loss or damage of the objects was caused by the representatives or agents of the TH OWL through intentional action or gross negligence.

  • Data protection
    • We process the personal data of event participants only in compliance with relevant data protection regulations, insofar as the processing is required to provide, carry out, and handle the event (Art. 6 para. 1 clause 1 lit. b GDPR), the participants have con-sented to the processing (Art. 6 para. 1 clause 1 lit. a GDPR) or the processing serves our legitimate interests (such as to protect our interests against abuse by potential col-lection of IP addresses upon registration).

      Participant data is transmitted to other entities only if this is necessary to carry out the event, or a participant has consented to the transmission. During the event, we inform participants which information we require from them for participation. If participants expressly agree to saving information in their registration, we are entitled to record their registration data (name, company name, e-mail address) in a list of participants, which can be provided to speakers and set out during the event. Speakers are contrac-tually obligated and obligated by law to ensure the protection of data. The data protection notice for the registration platform is available here: https://www.kit-group.org/data-protection/

      Participant data is deleted once the event has ended and the data is no longer re-quired to provide information to participants, or because follow-up questions are ex-pected. In general, participant data is deleted at the most one month after the end of an event, unless contractual or statutory retention periods apply.

      If data was collected for other purposes during the event, then the processing and term of storage for this data will be determined based on the data protection notices for this use (such as if participants register for a newsletter during the event).

      If we process your data otherwise or provide additional information on the processing of your data, then we will include a link to this data protection declaration and refer to it.

      As data subjects according to the GDPR, participants are entitled to several rights, in particular under Art. 15 to 18 and 21 GDPR:

      Right to object: You have the right to object to the processing of your personal data in accordance with Art. 6 para. 1 lit. e or f GDPR for reasons resulting from your specific situation at any time; this also applies to any profiling carried out on the basis of these provisions. If your personal data is processed for the purpose of direct marketing, you have the right to object to the processing of your personal data for the purpose of such marketing at any time; this also applies to profiling, if it is associated with such direct marketing. Right to revoke consent: You have the right to revoke previously granted consent at any time. Right to information: You have the right to request confirmation of whether relevant data is processed, and to request information on this data and other details, as well as a copy of the data in accordance with the law.

      Right to rectification: According to the law, you have the right to request the comple-tion of your personal data or rectification of incorrect data.

      Right to deletion and to restrict processing: In accordance with the law, you have the right to request that your data be deleted promptly, or alternatively to request that the processing of your data be restricted in accordance with the law.

      Right to data portability: You have the right to receive your data which you have pro-vided to us in accordance with the law in a structured, commonly-used and machine-readable format, or to request that it be transmitted to another controller.

      Complaints to a supervisory authority: Furthermore, in accordance with the law, you have the right to submit complaints to a supervisory authority, in particular in the member state where you reside, work, or where the alleged violation occurs, if you believe that the processing of your personal data violates the GDPR.

      In addition, we reserve the right to take photos, videos, and audio recordings of par-ticipants during events. If the participant expressly agrees to the use and/or publication of such recordings and videos, we are entitled to use them online and offline for the purpose of advertis-ing our events, regardless of the technologies used for transmission, carrying or stor-age, as well as to use and/or publish them with other content in order to create print and digital formats. We undertake to not use the photos, video and audio recordings in an abusive manner, and to safeguard the dignity of the persons shown.

  • Severability clause
    • If one or more of the above contractual provisions are invalid or unenforceable, the other provisions shall continue to apply, and the invalid or unenforceable provision shall be replaced by the statutory regulation.

  • Amendments and supplements
    • The TH OWL and/or inIT reserve the right to supplement these contractual conditions to a reasonable extent with relevant advance notice, as long as there are no ongoing agreements.
      The contractual partner is the Ostwestfalen-Lippe University of Applied Sciences, Insti-tute for Industrial Information Technology, legally represented by its President: Prof. Dr. Jürgen Krahl, Campusallee 12 in 32657 Lemgo, VAT ID number according to Sec. 27 a VAT Act: DE 125 650 309, Tax authority of Lemgo Responsible supervisory authority Ministry of Culture and Science of the state of North Rhine Westphalia, Völklinger Straße 49, 40221 Düsseldorf
      inIT - Institute for Industrial Information Technology of the Ostwestfalen-Lippe Univer-sity of Applied Sciences, Campusallee 6, 32657 Lemgo, Tel: +49 (0) 5261 702 24 00, Fax: +49 (0) 5261 702 24 09
      Email: indin(at)init-owl.de, Home page: www.init-owl.de